Privacy Policy

1. General Information

This privacy policy provides information about the nature, scope, and purpose of the processing of personal data within our online offering and the associated websites, functions, and content.

Processing is carried out in accordance with the General Data Protection Regulation (GDPR) and applicable national data protection laws.

2. Controller

The controller responsible for data processing can be found in the legal notice (Imprint) of this website.

3. Types of Data Processed

We process the following categories of personal data:

  • Personal data (e.g. name, address)
  • Contact data (e.g. email address, phone number)
  • Content data (e.g. texts, images, videos)
  • Usage data (e.g. visited pages, access times)
  • Meta/communication data (e.g. IP address, device information)

4. Purposes of Processing

Data processing is carried out for the following purposes:

  • Provision of the online service
  • Communication with users
  • Security measures
  • Reach measurement and analysis
  • Organization of club activities and events
  • Application for official permits
  • Management of membership data and organization of club operations
  • Planning and execution of events (e.g. ornamental fish fairs)
  • Collection and publication of vendor information within events

5. Legal Basis

Processing is based on:

  • Art. 6(1)(a) GDPR (consent)
  • Art. 6(1)(b) GDPR (performance of a contract)
  • Art. 6(1)(c) GDPR (legal obligation)
  • Art. 6(1)(f) GDPR (legitimate interest)

6. Security Measures

We implement technical and organizational measures in accordance with Art. 32 GDPR to protect your data against loss, manipulation, or unauthorized access.

This website uses SSL/TLS encryption.

7. Cooperation with Processors

We use service providers (e.g. hosting providers) who process data on our behalf in accordance with Art. 28 GDPR.

8. Processing in the Context of Events and Fairs

In the context of organizing and conducting events (e.g. ornamental fish fairs), we process personal data of vendors (e.g. name, address, contact details, and information about offered animal and plant species).

This data is processed in particular for the following purposes:

  • Organization and execution of the event
  • Communication with vendors
  • Fulfillment of legal obligations

For the purpose of obtaining required permits, this data may be transmitted to competent authorities, in particular public order offices and veterinary authorities.

Furthermore, vendor information may be publicly displayed or made available on the day of the event in accordance with legal requirements.

Processing is carried out on the basis of Art. 6(1)(b), (c), and (f) GDPR.

9. Processing of Membership Data

We process personal data of our members (e.g. name, address, contact details) for the administration of membership, organization of club activities, and communication.

Processing is carried out on the basis of Art. 6(1)(b) GDPR.

10. Photo and Video Recordings at Events

During our events, photo and video recordings may be made in which participants may be identifiable.

These recordings may be used for public relations purposes (e.g. website, social media).

Processing is carried out on the basis of Art. 6(1)(f) GDPR (legitimate interest in public relations).

Data subjects have the right to object to this processing.

11. Data Transfer to Third Countries

If data is transferred to countries outside the EU/EEA (e.g. USA), this is only done on the basis of appropriate safeguards in accordance with Art. 44 et seq. GDPR.

This includes in particular:

  • Standard contractual clauses of the European Commission

Please note that data protection levels in third countries may not be equivalent to those within the EU.

12. Rights of Data Subjects

You have the right to:

  • Access (Art. 15 GDPR)
  • Rectification (Art. 16 GDPR)
  • Erasure (Art. 17 GDPR)
  • Restriction of processing (Art. 18 GDPR)
  • Data portability (Art. 20 GDPR)
  • Lodge a complaint with a supervisory authority (Art. 77 GDPR)

13. Right to Withdraw Consent

You may withdraw your consent at any time with effect for the future.

14. Right to Object

You may object to the processing of your data at any time.

15. Cookies and Consent Management

Our website uses cookies.

Consent is managed via the tool
Cookie Banner for GDPR / CCPA.

Non-essential cookies (e.g. for analytics or marketing) are only set after your consent.

You can change or withdraw your consent at any time via the cookie banner.

16. Hosting and Server Log Files

Our hosting provider automatically collects data about access to the website:

  • IP address
  • Date and time
  • Browser type
  • Operating system
  • Referrer URL

This data is stored for security reasons and deleted after a maximum of 7 days.

17. Contact

When contacting us (e.g. by email), your data will be processed to handle the request.

Legal basis:

  • Art. 6(1)(b) GDPR (contractual inquiries)
  • Art. 6(1)(f) GDPR (other inquiries)

18. Registration and User Accounts

If user accounts are offered:

  • Data is processed to provide the account
  • IP addresses and timestamps are stored for security reasons
  • Data is deleted after account termination (subject to legal obligations)

19. Comments and Contributions

When posting comments, IP addresses are stored for up to 7 days to prevent misuse.

20. Newsletter

If you subscribe to our newsletter:

  • Registration is done via double opt-in
  • Registration time and IP address are stored

Legal basis:

  • Art. 6(1)(a) GDPR

You can unsubscribe at any time.

21. Web Analysis with Matomo

This website uses Matomo for analyzing user behavior:

  • Hosted on our own server
  • No data sharing with third parties
  • No cookies
  • IP anonymization

Legal basis:

  • Art. 6(1)(f) GDPR

You may object to this analysis at any time.

22. Google Analytics (optional)

If enabled, we use
Google Analytics (GA4):

  • Only used with consent
  • IP anonymization enabled
  • Data transfer to the USA possible

Legal basis:

  • Art. 6(1)(a) GDPR

You can withdraw your consent at any time.

23. Integration of Third-Party Content

We integrate content from:

  • YouTube
  • Google Maps
  • OpenStreetMap

Your IP address may be transmitted to these providers.

24. Data Retention

Data is deleted as soon as it is no longer necessary for its purpose, unless legal retention obligations apply.

25. Changes to this Privacy Policy

We reserve the right to update this privacy policy to reflect legal or technical changes.

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